Choosing an attendance software plan starts with a practical question: what must your team be able to do on a normal working day? Employee capacity matters, but so do the QR setup, report format and administrative tasks you depend on.
ScanAttendance publishes plans for different team sizes and reporting needs. This guide helps you compare them against a clear requirements list instead of choosing only by the headline price.
Count the employees who need access
Start with the people whose attendance you intend to record. Include staff joining soon, and consider how temporary or seasonal hiring affects the number you need to support. Keep the estimate tied to a realistic hiring plan.
Check the employee limit on the current ScanAttendance pricing table. If you are near a limit, ask sales how capacity changes are handled before deciding. Do not assume that every plan supports the same number of employees.
List the reports you actually use
Identify who receives attendance reports and what they need from them. An owner checking daily records may have different needs from an administrator preparing a monthly CSV for a payroll reviewer.
- Do you need to review attendance daily or prepare monthly summaries?
- Does your reviewer need CSV, PDF or both?
- Which employee identifiers and date fields are required?
- Does anyone need department or branch-level views?
Match each requirement to a listed plan feature, and confirm any unclear detail before buying. If exports are essential, test a sample against the recipient’s process. An export file should not be assumed to connect automatically to every payroll platform.
Match the QR mode to your workplace
A permanent printed code and a rotating code on a screen require different office routines. Review whether your intended plan includes the mode you want, then consider who will maintain the display.
Our Static, Daily and Rotating QR comparison explains those operational differences. Choosing a mode your team can maintain is part of choosing a suitable plan.
Compare billing terms as well as price
Read whether an offer is recurring or a one-time license. Confirm the employee limit and included features for that specific offer, rather than assuming that a one-time payment includes every feature on a larger recurring plan.
Use the current pricing page for amounts and terms, since offers can change. Ask about upgrade arrangements or any requirement that is not explicitly described. A short clarification before purchasing is easier than rebuilding your workflow around an assumption.
Run a practical acceptance test
- Add a small pilot group and complete normal arrival and departure steps.
- Check that an administrator can find the records needed for a daily review.
- Show employees where to review their own attendance history.
- Confirm any required report or export option on the intended plan.
- Document how missing scans and employee questions will be handled.
Evaluate the outcome with the person who manages attendance. Count unresolved questions and note steps that need clearer instructions. Your own pilot gives you evidence about whether the workflow fits your company.
Choose a plan around a working process
The right plan supports your employee count, check-in setup and reporting responsibilities. Begin with a short requirements list, test the attendance routine and buy the features your team will use.
Create your ScanAttendance company account, review the current plans or ask sales to help match your requirements.