Choosing QR attendance software is only part of the decision. You also need to decide how employees will find and scan the code each day. A printed poster, a fresh daily code and a code displayed on a screen create different responsibilities for your administrator.
ScanAttendance offers Static, Daily and Rotating QR modes. Choosing the right setup means matching the mode to your entrance, equipment and team routine. Here is a practical way to make that choice.
Start with your check-in point
Look at the place where employees arrive. Is there a staffed reception? Can you keep a screen on during working hours? Who opens the office, and who can replace a printed code? These questions often matter more than choosing the most elaborate option.
Write down three requirements: where the code will be displayed, who maintains it, and what employees should do when scanning does not work. Give each task an owner before launch.
Static QR: a straightforward printed display
A Static QR stays the same, making it convenient for a permanent poster. This can suit an office that has no spare screen and wants a consistent place for employees to scan.
Print the code at a readable size, avoid glare and test it from a comfortable distance. Include a short instruction beside it so a new employee knows which app to open. Keep the display clear of other posters that could confuse the process.
A permanent code should not be treated as proof that every scan happened on site. Review the product’s verification settings and test your actual setup. Decide how to investigate unusual entries under your attendance policy.
Daily QR: a code with a daily owner
A Daily QR changes each day. It can work where an administrator is available to refresh the displayed code before employees arrive. The important operational detail is making sure yesterday’s printout is removed.
Assign a backup person for holidays or late arrivals. Put the refresh task into the opening checklist and test what happens if an employee scans an old code. Your team should know whom to contact instead of repeatedly trying the wrong display.
Rotating QR: plan for the screen as well as the code
A Rotating QR refreshes on a schedule and is intended for display on a screen. This can suit an entrance with a reliable display, but it introduces an equipment task: somebody must keep the display available and the current code visible.
Check screen brightness, power arrangements and whether other applications cover the code. Test the display at the start of a working day, not only during setup. A changing code reduces the useful life of an old image, but it is not a substitute for reviewing identity and location controls.
Compare the practical responsibilities
- Static: maintain a readable permanent printout and review your verification configuration.
- Daily: replace the code each morning and remove old copies.
- Rotating: maintain a working screen that shows the current code.
Whichever mode you choose, test it using the phones and lighting conditions your employees actually encounter. Check the attendance dashboard after each test to confirm that the expected record appears.
Run a simple acceptance check
- Ask a regular employee to complete the normal check-in process without coaching.
- Confirm that the record belongs to the right employee and shows the expected time.
- Try a missed scan and an unavailable phone scenario, then practice the exception procedure.
- Review any verification controls you depend on using an authorized test account.
- Ask the administrator to explain how the display will be maintained tomorrow.
If the process requires repeated explanations, improve the instructions before adding the rest of the team. For a broader rollout plan, use our small-business QR attendance guide.
Pick the mode your office can maintain consistently
The best setup is the one your staff can use and your administrator can keep working every day. Match the QR mode to your workplace, test the records and choose a plan with the required capacity and features.
Create your ScanAttendance account today, then compare plans to find the QR options that fit your office.