Your team has tried QR attendance for a week. Now you need to decide whether to expand it. A few successful scans are encouraging, but they do not answer every operational question.
A simple scorecard helps you evaluate ScanAttendance against your own workflow. Review the records, the employee experience and the reporting handoff before choosing the plan for a wider rollout.
Write down what the pilot must prove
Choose a handful of outcomes before the pilot begins. For example, employees should complete the expected attendance actions, an administrator should find records easily and the reporting reviewer should understand the output.
Use your company’s requirements rather than a generic target borrowed from another business. A small office testing a printed code may have different operational needs from a team planning several departments.
Check whether normal attendance records are complete
Review the agreed pilot dates and employees. Compare the expected attendance actions with the records you can see. Separate a forgotten action from an approved schedule difference or an employee who was not expected to work.
Record the number of entries needing clarification and the reason for each one. Do not interpret every gap as a software failure or every recorded scan as proof that the entire process works.
Ask employees to demonstrate the routine
Ask a participant to explain how they check in, what they do when leaving and where they review their attendance history. Then ask what happens if they miss a scan.
If the employee cannot explain the exception route, improve the instructions before expansion. Our onboarding checklist can help you teach those steps consistently.
Measure administration with a real task
Ask the administrator to review a date range, identify open questions and prepare the summary normally needed by the business. Record the time spent and any steps that require extra explanation.
Compare this with the same task under your previous process where possible. Treat the result as your own observation, not a universal savings claim. Include any extra display maintenance or correction work in the comparison.
Use a short decision table
- Record completeness: can expected entries be found, and are unexplained gaps being resolved?
- Employee understanding: can staff complete the routine without repeated help?
- Administrator readiness: can the responsible person review records and handle questions?
- Reporting fit: does the intended plan provide the output your reviewer needs?
- Workplace setup: is the code display readable and maintained by a named owner?
Mark each item ready, needs adjustment or not yet tested. Add a brief reason and an owner for anything unresolved. This avoids turning a score into a conclusion without evidence.
Test plan-dependent requirements before buying
Check the current pricing table for employee limits, QR modes and reporting options. If a needed feature is outside the pilot’s available plan, confirm how to evaluate it with sales rather than marking it successful without testing.
Our plan selection guide helps connect these requirements. If exports matter, have the receiving reviewer inspect a sample before relying on it for payroll preparation.
Expand with a clear decision
Roll out when the routine works and important questions are resolved. If something needs adjustment, assign the next test and review date. A pilot is useful when it produces a decision the administrator and team can explain.
Create your ScanAttendance account, review current plans or discuss your pilot requirements with sales.