An attendance software demonstration should cover what happens to employee records after the first successful check-in. Who can view them? Can your administrator obtain a usable report? What happens when an employee leaves?
Use these questions when evaluating ScanAttendance or another provider. They help you confirm the requirements that matter to your company without assuming a particular security feature, permission model or retention policy exists.
Which employee details are needed to start?
Ask the provider to show the information required for an employee account and explain its purpose. Separate fields needed for the attendance workflow from optional profile information.
Have the person responsible for employee information review the setup. Prepare accurate identifiers and contact details, and avoid entering unnecessary personal information simply because a field is available.
Who can access attendance records?
Ask how administrator and employee access work on the intended plan. Request a demonstration of the supported account arrangements instead of assuming that unlimited administrators, custom roles or department restrictions are included.
Show the provider your actual requirement: for example, an owner reviewing records and a backup administrator covering leave. Confirm whether the supported setup fits that requirement before launch.
Can employees review their own records?
ScanAttendance describes personal attendance history for employees. During the pilot, have a participant find their records and explain how they would question an unexpected entry.
Also clarify how a correction is requested and reviewed in your company. Access to a record does not necessarily mean the employee can edit it or that the software automatically provides an approval workflow.
What can be exported, and on which plan?
Request a sample of the format your reviewer needs. Check identifiers, date interpretation and the coverage of the reporting period. Confirm the relevant export option on the current ScanAttendance plan list.
If another system will consume the file, test that separately. A CSV option does not guarantee direct integration with every payroll or HR tool. Our CSV review checklist helps with the handoff.
What happens when an employee leaves?
Ask how employee access is ended and what happens to historical attendance. Confirm how inactive staff appear in reports for earlier periods. Do not assume that disabling access, deleting a profile and deleting historical information are equivalent actions.
Use the provider’s current explanation and your company’s approved process to decide what is appropriate. Keep unresolved questions visible before changing live employee records.
What happens if the company changes plans or closes its account?
Ask about record access, export availability and any relevant account-closure process. Obtain current information directly from the provider rather than relying on assumptions about how cloud software usually works.
- Which records can the company retrieve?
- Which formats and plan conditions apply?
- What steps are required before account closure?
- Who answers follow-up questions about the process?
Keep the answers with your buying notes. These are evaluation questions, not assertions that ScanAttendance supplies a particular retention period, deletion guarantee or contractual term.
Choose with a clear set of answers
Useful attendance software must fit both the daily scan routine and the way your company handles records. Test the workflow, confirm the plan and resolve important information-handling questions before expansion.
Start your ScanAttendance evaluation, use our pilot scorecard and discuss your requirements with sales.