An employee’s arrival record and a project timesheet can both contain times, but they answer different questions. Confusing them can lead a manager to expect attendance software to explain work allocation it was never configured to record.
ScanAttendance focuses on QR attendance, employee records and reporting options. Decide what question you need to answer before asking an attendance report to do the job of a separate project-time process.
Attendance asks about the agreed workplace routine
An attendance record helps a reviewer examine recorded arrival and departure actions against the working arrangements that apply. It can support questions about missing entries or unexpected times.
It does not independently establish what the employee produced during the day. A complete attendance record should not be described as proof of project completion or a measure of work quality.
A project timesheet allocates work to activities
A project-time process may ask an employee to allocate time to a client, task or internal activity. The business needs its own definitions for which activities to record and who reviews them.
Do not assume ScanAttendance supplies project allocation, client billing or a particular timesheet integration. Confirm any required functionality directly before choosing software around it.
Write the reporting question in one sentence
“Which arrival entries need clarification this week?” is an attendance review question. “How was time allocated between two client projects?” needs activity information from an appropriate project-time process.
- Identify the decision the report supports.
- Specify the dates and employees concerned.
- List the information required to answer the question.
- Confirm which system actually holds that information.
Our report request checklist helps turn a broad request into something an administrator can prepare.
Avoid forcing the totals to match
Two records may cover different periods or definitions. Breaks, approved off-site arrangements and internal activities can affect how the business interprets them.
Investigate differences using the relevant policies and source records. Do not overwrite attendance times simply to make them match another file. Keep corrections authorized and preserve the explanation for the reviewer.
Check exports separately from integrations
If you need to use attendance information elsewhere, confirm the export available on your selected plan. Test a sample with the receiving tool or person.
A CSV file does not automatically create a direct integration or determine billing and payroll outcomes. Our CSV checking guide covers practical validation before downstream use.
Choose a clear role for each process
Use attendance records for a consistent attendance review and an appropriate activity process for project allocation. Explain those roles to employees so they understand which action creates which record.
That clarity makes a buying decision easier: evaluate ScanAttendance against your attendance requirements, then confirm any additional needs independently.
Create your ScanAttendance account, compare reporting plans or ask sales about your workflow.