An office move changes the route employees take through their working day. The attendance code may be in a different place, the connection may be unfamiliar and staff may arrive while equipment is still being arranged.
If your team uses ScanAttendance, include attendance in the moving checklist. Test the new setup before the first normal working morning and give employees a clear way to report any unresolved entry.
Confirm which day the new routine starts
Tell employees which location and attendance process apply on the moving day and the first full day afterward. If different groups move at different times, write those arrangements down rather than relying on a general announcement.
Keep the move dates distinguishable from ordinary attendance exceptions. Someone helping at the old office may need a manager-approved arrangement rather than instructions intended for everybody at the new entrance.
Review the supported workplace configuration
Check the settings and verification controls your current plan provides. Confirm with support how to update workplace details or location-dependent settings before relying on them at a new address.
Do not assume that changing a printed sign updates every configuration. Test the actual setup with an authorized pilot user and verify the resulting attendance record.
Choose the new display position deliberately
Walk the new arrival route. Find a readable place where staff can pause without obstructing an entrance, delivery route or emergency exit. Test lighting and scanning distance with the phones employees normally use.
If you use a screen, confirm power and that the current code stays visible. For printed displays, check that the correct code and instructions are available. Our entrance checklist covers the practical checks.
Assign ownership during the transition
- Name the person maintaining the QR display.
- Provide a contact for access and connection questions.
- Identify who reviews moving-day exceptions.
- Give each unresolved question a next step.
Use the company’s approved correction process if an attendance action is missing. A moving-day message should not be treated as an automatic record adjustment.
Check the first working day promptly
Review a sample of arrivals and departures after the first day. Ask employees whether they could find the display, complete the action and review their attendance history.
Resolve repeated problems before they become a week of unclear records. Our connection fallback guide helps prepare for an unavailable connection without assuming unsupported offline behavior.
Keep the change understandable
A named owner, tested display and clear exception route help your attendance process survive the disruption of a move. Keep previous records intact and explain which working arrangements apply during the transition.
Start with ScanAttendance, compare plans or ask sales about your new workplace requirements.